Timetable Committee

The undersigned is pleased to constitute for Smooth and efficient management of academic Program throughout the semester.

Sl. No.	Role	Designation	Name
1	Convener	HOD, Pre-Engineering	Prof. Bhanuprakash (PE) Prof. Swathi.J.A  (AP, CS)
2	Members	In Charge Faculty Member of Concerned Dept.	Prof. Easwara.M (AP, EC) Prof. Jagadish Kumar GM (AP, EC) Prof. Vanitha. LB (AP, CS) Prof. Praveen. P (AP, CS) Prof. Vedavathi R. P (AP, CV) Prof. Arun Kumar. P (AP, CV) Prof. Sandeep. S. N (AP, ME) Prof. Ashwini. N (AP, PE)
Frequency of the meeting		Twice in a year/ whenever necessary

 Functions and Responsibilities

1. To prepare the class timetable at the beginning of each semester (shall be done by respective department’s Timetable Committee).
2. Timetable for all departments should get approved from the Timetable committee.
3. Assigning the common resources (classrooms, labs, tutorial rooms, Library, activities, project/ internships etc)
4. If modification is required, prepare the desired templates for the timetable and get them approved by the Timetable committee.
5. Referring to the class timetables, prepare the timetables of individual faculty and labs and Master timetable.
6. Mail all the timetables of the individual faculty and labs to the Lab assistances through Head of the department.

Objective

Providing smooth and efficient management of academic Program throughout the semester

Standard Operating Procedure for Timetable Committee

1. Course allocation meeting details held by PAC to be used for class timetable preparation.
2. Detailed Timetable preparation for class-wise, individual and room occupancy and circulation through email.
3. Approval by Principal for Semester-wise, section-wise, Individual timetable, room allotment, master timetable
4. Plan and implement academic and non-academic matters.
5. Keep all minutes of meeting updated.
6. At the end of the academic year the annual report and action taken report are to be submitted to IQAC

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.