Transport Committee

The undersigned is pleased to constitute the with the following members for Academic year 2023-24 for providing smooth transportation facilities for commuters.

Sl. No.	Role	Designation	Name
1	Transport Manager	Asso. Prof, ME	Prof. Sathish. M S
2	Members	Faculty Member of Concerned Route In – charges	Prof. Sujani. G (Asso. Prof, EC) Prof. Ramesh. R (AP, PE) Prof. Laksmana Reddy. KS  (Librarian) Prof. Swathi. J.A (AP, CS) Prof. Ashok Babu. A (AP, AI) Prof. Manjunath Sigh. H (AP, CS) Prof. Srinath K T (AP, ME)
Frequency of the meeting		Twice in a year/ whenever necessary

 

Functions and Responsibilities

1. Keep record of contacts numbers/Driving Licenses of Drivers
2. Smooth coordination with all drivers in sticking to the routes allotted to them.
3. Ensure to conduct eye checkup for drivers/servicing buses/vehicles.
4. Ensuring first aid and safety mechanisms are available in all buses.
5. Conducting periodic check up for bus passes.
6. During examination period, providing additional or spare buses.
7. Ensure all staffs and students are picked-up and dropped up at the predefined places of routes.

 

Objective

Providing smooth transportation facilities for commuters

Standard Operating Procedure for Transport Committee

1. The transport committee shall have the power to recommend the measures for smooth functioning and management of the college buses.
2. Request raised from stakeholders/examination cell/ emergency events/Industrial visits.
3. The convener shall convene a meeting on due approval of the Principal through official circular clearly mentioning the date, time, venue and agenda.
4. Review and arrange all transportation paperwork inclusive of driver logs, trip reports and invoices.
5. To recommend and review the time schedule of the buses.
6. Discuss daily supervision of bus routes, student pass, and student’s bus fee.
7. To recommend measures for cost-reduction, revenue-enhancement, and efficient and effective uses and management of the fleet.
8. To recommend the procurement, upgradation, and maintenance /repairing of buses and small vehicles.
9. To recommend the auction of obsolete university vehicle, if needed.
10. At the end of the academic year the annual & action taken report are to be submitted to IQAC

 

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.