Cultural & Sports Committee

The following committee members to plan and schedule cultural events for SAMARPAN

Sl. No.	Role	Designation	Name
1	Chairperson	Chief Cultural Coordinator	Prof. Bhanuprakash (HOD, PE)
2	Convener	Sports Coordinator	Prof. Chowda Reddy. C (AP, ME)
3	Coordinators	Faculty from various departments	Prof. Sarika CG (AP, CS) Prof. Kavya S (AP, EC) Prof. Smitha R (AP, CV) Prof. Praveen P (AP, CS) Prof. Srinath. KT (AP, ME) Prof. Chaitra NS (AP, PE) Prof. Ashwini N (AP, PE) Prof. Manjunatha Singh H (AP, CS) Prof. Krithika. K (AP, CS) Prof. Ashok Babu A (AP, AI) Prof. Thanuja P N (AP, PE)
	Members	Student Representatives	Yashsa. D,    III sem (AI) Anusha. V,    V sem (EC)
Frequency of the meeting		Once in a year

Functions and Responsibilities

1. To plan and schedule cultural events for the academic year.
2. The convener of the committee shall conduct a meeting of the committee to discuss and delegate task.
3. To identify talents amongst students and foster them according to their interests through professional training.
4. To organize a successful cultural festival SAMARPAN, this helps CBIT in terms of recognition amongst other colleges.

Objective

To promote cultural & Sports activities in CBIT through SAMARPAN to bring out the hidden talents of students.

Standard Operating Procedure for Cultural & Sports Committee

1. To prepare the cultural & sports annual budget for various events for the academic year by seeking permission and send the same to the IQAC for approval.
2. To obtain formal permission from the College authorities to arrange the program.
3. To decide the date, time and agenda of the program
4. Prepare a circular to inform members of staff and students about the events.
5. To arrange the venue, logistics (audio/video system, dais, podium etc) and banners.
6. To invite the Chief Guest and other dignitaries, hospitality, etc
7. To arrange mementos for guests and gifts/certificates for the participants.
8. The committee shall display on the Notice Board/Website information about events to be conducted.
9. At the end of the academic year the annual and action taken report are to be submitted to IQAC.

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.