Library Advisory Committee

The undersigned is pleased to constitute with the following members to superintend the process of the library and act.

Sl. No.	Role	Designation	Name
1	Chairperson	HOD, Civil Engineering	Dr. Shivaraju R
2	Convener	Librarian	Mr. Lakshmana Reddy K S(Lib)
3	Members	Senior Faculty from various departments	Dr. Aprameyan S (HOD, ME) Dr. Vasudeva R (HOD, CS) Dr. Venkatesh G K (HOD, EC) Dr. Deepika Lokesh (HOD, AI)
Frequency of the meeting		Twice in a year or as and when required

Functions and Responsibilities

1. The committee shall advice the librarian to prepare the library budget and technology updating.
2. The library resource management rules are introduced to regularize the use of the library resources and will be reviewed periodically to meet the changing needs.
3. The Committee can advice the librarian to indent the books as per syllabus requested by all department.
4. Organize the seminars, workshops to the users regarding resource utilization.

Objective

To formulate and approve policy matters related to the Library, including the procurement of books, journals and other e-Resources.

Standard Operating Procedure for Library Advisory Committee

1. Collecting the requirements of the textbooks, reference books, journals and ensuring adequate number of copies are made available in the library as per norms.
2. Planning and implementing the library automation, procedures, digital library development and usage.
3. Finalizing the list of books, journals, magazines and equipment to the institute as well as department libraries and propose budgetary estimates to the administration.
4. Conducting annual stock verification.
5. All users are requested to produce their ID card to the Library staff if required.
6. The Librarian reserves the right to suspend the membership of any member found misbehaving, misuse of resource, abusing the library staff or behaving in an indecent manner.
7. Helmets, sports items, eatables are not allowed inside the Library.
8. Usage of phones is strictly prohibited inside the Library, if found serious action will be taken.
9. At the end of the academic year the annual and action taken report are to be submitted to IQAC.

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.