Budget and Purchase Committee

The undersigned is pleased to constitute Budget and Purchase Committee with the following members for Academic year 2023-24 for funding, allocations, and expenditures of the Institute.

Sl. No.	Role	Designation	Name
1	Chairperson	Chairman, Secretary, CBECT Trust®	Dr. A. Prbhakara Reddy. A Er. V. Krishna Reddy
2	Convener	Principal	Dr. Chandrashekara S N
3	Members	Heads of respective Department/Sections	Dr. Shivaraju R (HOD, CV) Dr. Aprameyan S (HOD, ME) Dr. Vasudeva R (HOD, CS) Dr. Venkatesh G K (HOD, EC) Dr. Deepika Lokesh (HOD, AI) Prof. Bhanuprakash (HOD, PE) Mr. Shivakumar. M (OS)
Frequency of the meeting		This is applicable exclusively for new purchase

 

Functions and Responsibilities

1. To receive the recommendation/indents of the individual departments.
2. To approve and rise the quotations.
3. To analyze the quotations and comparative statements provided by the department.
4. Identify the appropriate vendors and call for negotiation.
5. To approve the quotation/s with the best competitive price and at the same time without compromising the quality.
6. To identify the vendor for the issue of PO (Purchase Order) of quoted equipment/items.

Objective

Committee shall review funding, allocations, and expenditures of the College on the construction and implementation of the College budget.

Standard Operating Procedure for Budget and Purchase Committee

1. Budget Circular is sent to the HOD’s requesting them to forward their budget proposals of the subsequent year by the set date.
2. Principal receives Budget proposals from different departments as submitted by HOD’s.
3. Principal forwards the Budget proposal which has received from the departmental heads and forwards the same to Budget Committee for discussion and forwards to Governance Cell
4. Governance Cell approves the Budget Proposals received from the Budget Committee and communicate the approval to the Principal for further action.
5. Principal re-communicates departmental budget allocations as approved in the Governing Body to the respective Departments / HOD’s.
6. At the end of the academic year the annual report and action taken report are to be submitted to IQAC.

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.