Controller of Examination Committee

The following Committee to conduct the Continuous Internal Evaluation (CIE) activities and the Semester End Examinations (SEE) as per the University guidelines

Sl. No.	Role	Designation	Name
1	Exam Superintendent	COE	Dr. Aprameyan S (HOD, ME)
2	Members	HoDs of all Departments Prof/Assistant Professors	Dr. Shivaraju R (HOD, CV) Dr. Vasudeva R (HOD, CS) Dr. Venkatesh G K (HOD, EC) Dr. Deepika Lokesh (HOD, AI) Prof. Bhanuprakash (HOD, PE) Prof. Easwara M (EC, NAAC Coordinator)
Frequency of the meeting		Minimum once in a semester and as and when required

Functions and Responsibilities

1. To conduct the CIE tests every semester as per the University guidelines.
2. Framing the Common format for QP and Scheme for CIE.
3. To make necessary arrangements for the smooth conduction of SEE.
4. Collection and analysis of CIE test Marks.
5. Addressing the student grievances in CIE tests.

Objective

To safeguard the quality of CIE and SEE examinations in line with the regulations specified by the affiliating University, VTU, Belagavi

Standard Operating Procedure (SOP) Controller of Examinations

1. The COE shall be responsible for the conduct of SEE Examinations of the college.
2. Implementing rules and regulation required for quality-related activities for CIE examination activities.
3. COE shall prepare the SEE examination schedule and organizing (Appointment of Supervisor, Related staff) the team from all departments.
4. The COE shall plan for dates of declaration and Stationary purchasing, coding, its supply and record keeping.
5. Processing of application for registration to examinations (Applications, Hall tickets, Chelan etc.)
6. Collection of Blue books, answer booklets, collection of Question paper (QP) set and its security.
7. Maintaining the necessary arrangements for student grievances in CIE process
8. To observe the course file of faculty shall maintain all relevant record of the CIE as per the standards.
9. At the end of the academic year the annual report and action taken report are to be submitted to IQAC.

 

Minutes of meeting Procedure

1. All meetings shall be convened by the chairperson/convener with prior notice to all committee members.
2. Minutes of meeting will be noted down by the convener and same will be discussed with committee members.
3. It is compulsory for the members to attend the meeting.
4. Maintenance of necessary records of the committee in a file: Notice/Photos/Statistical data /Minutes of meeting/Prepare brief report on events.
5. Meeting: The Committee should meet at least once in every semester.
6. Quorum:The quorum for the meeting shall be two-thirds of the total number of members.
7. Record Keeping: The agenda, minutes of meeting and Action Taken Reports are to be documented with official signatures and maintained in a register and electronically in a retrievable format (scanned copy).
8. Reporting:A copy of the same will be submitted to the IQAC of the college for preparation of various reports of IQAC.